- Who we are
Oxford for Europe (OfE) is an unincorporated association working in the not-for-profit sector. It exists to discuss and promote Great Britain’s ongoing relationship with the EU and its activities include those listed in section 2 below. [ working through the mainstream media, social media, street stalls, public meetings and virtual meetings].
OfE is an affiliate of the European Movement UK, based at The Cursitor, 38 Chancery Ln, Cursitor St, Holborn, London WC2A 1EN.
- What we do
OfE is a membership organisation campaigning for a close relationship with the European Union, and to ensure that European values, standards, and rights are upheld in British law post-Brexit. Our activities are facilitated by our membership and supporters and include:
• fundraising through donations and purchasing merchandise and campaign materials.
• campaigning through various activities such as public meetings, street stalls, surveys, online petitions and letter writing.
• participating in our digital activities.
• promoting links with organisations with the same or similar purposes
• promoting any person, institution or event that assists in the above
• providing information exchange between supporters and other interested parties
• keeping supporters informed by way of a Newsletter and OfE’s website and Facebook page
- What is personal data?
Any information that could identify a living person. That can include email addresses, phone numbers, names and anonymous information from which is it possible to make an identification.
- How does OfE collect and hold your data securely?
OfE has put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, access is limited to those officers, agents, contractors and other third parties who have a need to know in order to fulfil OfE’s objects. They will only process your personal data on OfE’s instructions and they are subject to a duty of confidentiality. Procedures have been put in place to deal with any suspected personal data breach and you and any relevant regulator will be notified of any breach where there is a legal requirement to do so. If you think that any part of OfE’s process is not secure please email to firstname.lastname@example.org
- How OfE uses your personal data
OfE uses the information you provide in the ways you would expect given the activities set out in 1 above. That is:
• Sending newsletters
• Sending other information updates
• Inviting supporters to relevant events regarding Britain’s relationship with the EU
• Use of photos on the website
• Occasional fundraising activities
These are the only purposes for which OfE uses your data, together only with any further purposes that are compatible with those outlined above.
OfE DOES NOT sell or share your data with any individual or organisation. Should an individual who is interested in OfE’s activities wish to make contact with any of our supporters, your permission will be requested in the first instance.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
- Your rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have a right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing / fundraising purposes.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims;
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
If you wish to exercise any of the rights set out above, please email OfE on email@example.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
Everything that OfE does with your personal information, including sending you emails or postal correspondence, putting photos and other documents on the website
This is the basis upon which we process your data. It means that OfE only uses your data in ways you would reasonably expect and which have a minimal privacy impact.
Data Protection Officer
OfE’s Data Protection Officer is The Chair for the time being who can be contacted at firstname.lastname@example.org
Information Commissioner’s Office (ICO)
The official body overseeing Data Protection issues and to whom a complaint can be made should all other routes fail to satisfy. https://ico.org.uk/